Today’s
technology has the ability to make a big difference in the way
offices are run and administered. Mobile technology especially is
leading the way for practical and innovative office applications.
Take the case of an electronic visitor management system. It is fast
replacing the traditional logbook based physical visitor management
and registration process and adding layers of benefits to the way
people use a lobby or reception area.
Right
from the invitation to checkout, every stage of visitor management in
the reception can now be digitized through a visitor management
software. It literally transforms to a virtual receptionist for your
office and efficiently manages all visitors and front desk
touchpoints. Be it employees, clients, vendors, or temporary
personnel, an electronic visitor management system ensures that only
the approved people get access to your office or facility.
Challenges With Using Paper Logbooks
In
recent times, office security has become a big priority for
organizations and businesses. This necessitates an accurate, quick,
and fail-safe system that takes away the below hassles of a
traditional paper-based visitor entry system.
Slower
The traditional visitor sign-in process is slower and on average it takes around 3-4 minutes to identify the purpose of visit and redirect to the appropriate person within the office or building. As an outcome, the entire front office experience becomes unsatisfactory from the guest’s point of view leaving a poor first impression.Poor response in emergency
Because of the many touch points (receptionist, front desk staff, visitors, IT / security staff), it becomes difficult to synchronize and execute a comprehensive evacuation plan. Imagine the chaos it will create when an actual emergency situation happens and the office’s occupants do not know how to respond to it.
The traditional visitor sign-in process is slower and on average it takes around 3-4 minutes to identify the purpose of visit and redirect to the appropriate person within the office or building. As an outcome, the entire front office experience becomes unsatisfactory from the guest’s point of view leaving a poor first impression.Poor response in emergency
Because of the many touch points (receptionist, front desk staff, visitors, IT / security staff), it becomes difficult to synchronize and execute a comprehensive evacuation plan. Imagine the chaos it will create when an actual emergency situation happens and the office’s occupants do not know how to respond to it.
Poor
management of manual entries
Right from illegible signatures to loss of paper-based systems, there is a range of vulnerabilities that a paper-based visitor management system faces. This brings down the overall efficacy of the process and calls for a viable alternative that can overcome these limitations with effectively and affordably
Right from illegible signatures to loss of paper-based systems, there is a range of vulnerabilities that a paper-based visitor management system faces. This brings down the overall efficacy of the process and calls for a viable alternative that can overcome these limitations with effectively and affordably
Outdated
feel
Your front desk is the first point to create an impression. With paper-based visitor entry management, it sends out a signal of your company running out-of-date operations. As evident, a paper-based visitor log system faces many issues. As such, an electronic visitor management system is what your business needs to create a favorable first impression on the front desk
Your front desk is the first point to create an impression. With paper-based visitor entry management, it sends out a signal of your company running out-of-date operations. As evident, a paper-based visitor log system faces many issues. As such, an electronic visitor management system is what your business needs to create a favorable first impression on the front desk
Costs
inefficiency
With paper-based logbooks, there are cost overheads for receptionist salaries, storage needs, and supplies and stationery cost. From a management perspective, these costs will eat into the profitability of the company. Hence, a paper-based system is increasingly being discouraged.
With paper-based logbooks, there are cost overheads for receptionist salaries, storage needs, and supplies and stationery cost. From a management perspective, these costs will eat into the profitability of the company. Hence, a paper-based system is increasingly being discouraged.
Tailgating
During office hours it is easy for a person to hold the door and have more than one person pass through. There will be no way to check if the person is authorized or not. This increases the likelihood of an unauthorized person entering a designated area of the workplace
During office hours it is easy for a person to hold the door and have more than one person pass through. There will be no way to check if the person is authorized or not. This increases the likelihood of an unauthorized person entering a designated area of the workplace
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more on Electronic
Visitor Management System For Offices
